Coaching Agreement

Coaching Agreement

Coaching sessions are designed to provide personalized guidance, support, and strategies for teachers, parents, and caregivers. To ensure a smooth and productive experience, please review the policies below before scheduling.

1. Scheduling and Confirmation

• Coaching sessions can be booked, rescheduled, or canceled directly through our online scheduling system.
• Payment is required at the time of booking (accepted forms of payment will be displayed during checkout).
• Once your session is booked, you will receive a confirmation email with the date, time, and virtual meeting link.
• If the appointment concerns a child under the age of 18, a parent or legal guardian must book and attend the session (and always be visible on screen).

2. Purpose of Coaching Sessions

• Coaching is provided primarily for improving the knowledge and skills of the teacher or parent/guardian working with the learner (rather than direct tutoring of learners).
• Coaching is individualized for teachers or parents/guardians and may include:
  • Support with learning strategies and learner engagement
  • Guidance on behavior, organization, or instructional techniques
  • Collaboration around accommodations, interventions, or home/school routines
  • Planning next steps for ongoing support
• Coaching is not a formal evaluation or assessment of teaching, though recommendations may be provided.
• Coaching outcomes may vary based on individual readiness for change, accuracy of information shared, consistency of engagement, and openness to feedback, as well as factors such as classroom/homeschool conditions, learner behavior, and other external factors.
• Coaching does not guarantee specific performance outcomes or learner achievement gains.

3. Adult Presence and Support

• To discuss services for a child under the age of 18, a parent or legal guardian must be online, in the same room, and visible on camera for the full duration of each session.
• If a supervising adult is not present and visible at the beginning of the session, the appointment may need to be rescheduled.
• Any documents you feel may be helpful (e.g., psychoeducational evaluations, progress reports, IEPs or 504 Plans, goals, work samples) can be screen-shared and discussed during the consultation.
• Any known challenges of the learner(s) and/or classroom should be presented along with strengths and with a positive, growth mindset.
• Please have questions or notes ready before the meeting so as to maximize our time together.

4. Technology and Environment

• Please ensure you have:
  • A stable internet connection
  • A device with a camera and microphone
  • A quiet, distraction-free space where everyone can speak openly
• If technical issues prevent a session from taking place, we will make every effort to reschedule without additional fees.

5. Cancellations and Rescheduling

• If you need to cancel or reschedule, please do so at least 24 hours in advance.
• Cancellations made within 24 hours may be subject to a late-cancellation fee.
• Missed appointments without notice (“no-shows”) are billed at the full session fee.

6. Late Arrivals

• We understand that delays happen. If you arrive late, your session will still end at the scheduled time so that we can remain fair to all clients.
• If you are more than 15 minutes late, we may need to reschedule the appointment, and a rescheduling fee may apply.

7. Privacy and Recording

• All information shared during coaching sessions is confidential.
• Any documents screen-shared during the consultation will not be downloaded or permanently stored by Learnabilities.
• Sessions may not be recorded by clients without written permission from Learnabilities.
• Sessions will not be recorded by Learnabilities without your written permission.
• Digital materials provided during the session are for your use only and may not be shared or reproduced without written permission.

8. Follow-Up and Action Steps

• At the end of your coaching session, you will receive a summary of suggested next steps, strategies, or resources.
• Follow-up coaching sessions can be scheduled as needed to continue support and/or monitor progress.

9. Communication

• You will receive reminder emails before your session.
• If you have questions before your coaching session or wish to share additional context, please contact us via email at mscirri@learnabilities.net or through the Contact Us page.

10. Agreement

By booking a coaching session, you acknowledge that you have read and agree to these policies. Our goal is to create a supportive, collaborative coaching experience that empowers you with clarity, tools, and practical strategies.